The stages of working with Web Form Toolbox
 
First stage : planning
Before you start working with the program you need to decide the following :

What types of web forms you are going to use. Pick the kinds of fields that will be included in the web form. For each web form you need to prepare a list of fields and define their internal names and titles.

Decide what mail server (POP3) or mail program (MS Outlook or Outlook Express) will be used for receiving submitted forms.

Decide what mail server (SMTP) or mail program (MS Outlook or Outlook Express) will be used for sending replies to the received submitted forms.

Prepare a set of standard answers, depending on the type of received information. Determine what data from the received submitted forms will be used in your replies (such as the user's name, his/her e-mail address, etc.).
 
Second stage : configuration

You need to create a profile for each web form that you are going to process.

Each profile should be configured to the corresponding web form, specifically :
- determine the structure of the web form;
- select the mail program or the mail server for receiving submissions and sending out replies;
- prepare a set of template-answers for further automation of reply preparation.
 
Third stage : submisisons processing

First, you receive newly arrived submissions.

Then, you review these submissions and prepare replies if needed. A reply can be created on the basis of a template response. You can also prepare one standard answer to all forms. In addition, the answer to each form can be personalized (it will automatically include the user's name, e-mail address or any other data from the web form that you indicate).

After the replies are ready, send them out. At the same time, they are automatically saved in your database.
 
Fourth stage : mass mailing
As part of your Internet marketing and web site promotion you need to send certain information to your web form subscribers (to all of them or to a selected group of these subscribers), such as standard or customized responses, e-mail newsletters, multiple client e-mail notifications, advertising, etc. You can perform this task with Web Form Toolbox by doing the following :

Select the web form subscribers from the database to whom you plan to send your message.

Prepare a standard message (Newsletter/Notification/Announcement/Advertising, etc.) that will be used to make the personalized responses.

Send your message to all or selected web form subscribers.
 
Fifth stage : data handling
In addition to the main function - web form processing, the program allows you to create and operate with a database filled with information from received submissions. By having such a database you will be able to select a certain croup of your web form subscribers, obtain more detailed information on any subscriber, etc.

You may set the selection criteria in the database and make the required query.

Then, you can review the extracted data and select what you need.

There is an option to save the selected records in a separate file.

 
Please refer to the User Manual for a detailed description of how to work with the program. It will also explain how to make all the required settings.